RR&D-M 5
15 November 2009

Rules, Regulations and Duties of
Double Down Membership

 Notice:            Double Down is a democratic committee based team. All decisions are made by the elected board unless they decide to open the vote to all members.

1: Rules of play and practice

1. Anyone who is out to play or practice with Double Down is subject to the Rules of Play and Practicing with Double Down (RP&P-G *).

2: Voting
Definition:     Votes are important for almost all team decisions.  These are the protocols.

1. Any person who is not present at a vote and has not already arranged to vote by proxy will be exempt from the vote.
2. Membership Votes:
   All Members are invited to vote. These votes are by majority rule unless otherwise specified.
3. Majority Votes:
   All present Board Members will be called to vote where the vote is passed in favour of the higher number voted.
4. Unanimous Vote:
   All present Board Members will be called to vote and the vote is only passed when all voters vote the same and there is no opposition to the vote.  
5. Changes and amendments to the RR&D-M and RP&P-G must be nominated by motioned by a member of The Board and passed by a minimum Majority Vote. The GM has no power to amend either document on their own.

3: Guests of the team (Guests)
Definition:       Any person who plays and/or practices with Double Down but is not a Probie, Member, Board Member, or Coach.

1. All guests may be asked to leave by a team board member for any reason at any time including but not limited to attitude, comments, conduct or failure to follow rules of the team and/or field.
2. The team member who brings/invites a guest for play or practice is responsible for the guest(s). (whether making sure they’re having fun, to making sure they’re following all team and field rules)
3. Any guest who has been asked to leave will require a Unanimous Vote to be allowed back to play with the team.

 4: Perpetual Guests (“Perps”)
Definition:       A guest who has a standing invitation to join Double Down in play and practice.

1. By decision of the Chair, a Guest can be offered a spot on the team website under “Perpetual Guests”.
2. ‘Perps’ are responsible for themselves, and do not need a member to be invited by a member each time they join Double Down.
3. ‘Perps’ may only be uninvited by a Majority Vote.
4. ‘Perps’ who have been uninvited will require a Unanimous Vote to be allowed back to play or practice with the team.

5: Probationary Members (“Probies”)
Definition:       Guests who have been nominated by a member and voted into probationary status by The Board.

1. All players are guests of the team until nominated for probation by a member and passed by Majority Vote.
2. All probationary members will be subject to the full six (6) week probationary period.
3. A player’s probationary status can be revoked at any time by a Unanimous Vote.
4. At the end of a Probie’s period, their membership will be subject to a Unanimous Vote.
5. After membership has been decided by the board, a membership offer will be made subject to, among other things, Section 6 for the Probie to either refuse or accept at his or her own discretion.
6. Probies may make suggestions and be included in discussions, but have no voting rights, nomination rights or access to team gear.

6: Full Members (“Members”)
Definition:       Any person who has passed their probationary period by board decision, or had their membership grandfathered as a ‘Founding Member’; exclusive of ‘The Board’

1. All members are expected to show up to all official Sunday practices whenever possible, or should provide reason with advance notice as to why they are unable to attend. *Emergency circumstances excluded*
2. Each Member’s monthly membership fee of $20 will be due at the first Sunday practice of every month in order to maintain membership, except as defined in Section 6:1 at which point other arrangements shall be made.
3. All members will be responsible to provide $140 as a deposit for membership.  In order to accept the offer of membership, the $140 deposit must be provided at the next SWAP, or arrangements must be made with The Board. Failure to complete this step will be considered a refusal of the membership offer, and the player will be probationary until membership is offered again by The Board. The deposit, minus any damaged or missing articles of team issued gear, is to be refunded to any player who leaves the team.
4. All members will be required to wear team uniform (issued patch, MultiCam uniform and Board approved goggles) in order to be considered members at practices, games, and events.
5. Refusal to wear team gear at practices, games, and events will be considered the same as a refusal of their membership offer; even if they are a founding member, or have been a member.
6. Members may participate in Probie nominations, the submission of topics, and may partake in team gear; but can only vote on Member Votes.
7. Uniform, patches, and all other team gear is to be returned to the Quartermaster at the end of each playing season.

7: The Board
Definition:       Full Members elected annually by Membership Vote to positions with added administrative responsibilities and voting power.

1. At any time there will be between four(4) and six(6) board members, dependant if there are any people with multiple board positions.
          1. General Manager ("GM") – The GM is elected by Majority Vote only if another member challenges them for the position. The GM is the head of the team, and controls all topics and agendas, but does not gain a vote except in the event of a tie, in which case they must either let the topic wait until the next meeting or break the tie at their discretion. The GM has the authority to make non-financial decisions without consulting the team, but can have any of those decisions vetoed or undone by a Majority Vote
          2. Scribe – Takes minutes of all meetings and distributes the minutes and next agenda to all board members and any other members who request them. Essentially the record-keeper of the organization.
          3. Quartermaster – Handles maintenance and purchasing (in conjunction with the GM and Treasurer) of all team gear and supplies.
   **The Quartermaster is not responsible for any other player's personal effects.**
          4. Treasurer – Handles all team finances and will provide a financial audit to The Board upon request. The Treasurer is the only person responsible for collecting dues and any other team-related money. They will provide receipts for any monies collected, and will reimburse team members for Board approved expenses. The Treasurer is responsible for making sure that all fees and dues are paid in a timely manner in accordance with the timeframes listed in Section 6 Subsections 2 & 3.
   **Only the Treasurer can issue receipts on behalf of Double Down except for the sale of team gear**
          5. Travel Coordinator – Responsible for finding games and events for Double Down to attend in conjunction with the Events Coordinator, and to help make arrangements to make it possible.
          6. Event Coordinator – Responsible for finding games and events for Double Down to attend in conjunction with the Travel Coordinator, and is responsible to plan and execute any fundraising or paintball events hosted by Double Down.
2. Each person on the board has only one vote, even if they are in multiple board positions.
3. Board members will be nominated and elected at the SWAP directly prior to the upcoming playing season, and will hold office until the next season.
4. If a board member resigns from their post or from the team, or is voted out of their position bu Unanimous Vote, it will be filled at the remaining board members’ discretion, or at the start of the next season.

8: Coaches
Definition:       In charge of team morale, motivation, and learning, the coach supervises team games and practices to teach the team how to prevent our problems from being exploited, and how to exploit the problems of opposing teams.

1. All coaches are elected by unanimous board decision
2. All coaches have the same benefits and expectations as listed in section 6.
3. If a couach resigns from their post or from the team, or is voted out of their position by Unanimous Vote, it will be filled at The Board's discretion.

9: Captain/Assistant Captain
Definition:      Act in lieu of a coach in the event that coaches are unable to attend an event and/or practice.  The figureheads of the team out on the field, and ultimately the voice of the team (for example: when asked which base we prefer or who our ‘general’ is at events) Responsible to call people on problems they are seeing on the field when a coach may not have noticed then.

1. Captain and Assistant Captain are elected by Majority Vote only if another member asks The Board for a change in the coaching staff.
2. Captain and Assistant Captain must be Full Members
3. Captain and Assistant Captain are not voting positions.

10: Disciplinary Action
Definition:     The act of penalizing a member of Double Down in order to correct behaviour that goes against Double Down’s rules, doctrines and/or core principals. These actions should preferably follow the outline below, but stages may be skipped depending upon the severity of the infraction.

1. The player is approached by a Coach, Captain/Assistant Captain, or the GM and verbally reprimanded for their actions.  (Dependant on the situation, this step may be repeated)
2. The player is spoken to by the entire team about his or her behaviour and/or actions.
3. The player’s membership will be discussed by The Board and voted upon, resulting in either no change to membership,  another six(6) weeks of probation, loss of Board position, or full removal from the roster. This will be a Unanimous Vote.
4. The offending member will be exempt from any of the discussions and votes mentioned in Section 2 Subsection 2.